Key application intakes and deadlines (at a glance)

Istanbul Aydın University runs two primary intakes. Understanding these windows helps recruitment teams align marketing campaigns, agent outreach, interview capacity and internal operations to reduce time-to-offer and visa processing delays.

Fall Intake (Primary)

Spring Intake (Limited)

Actionable timeline for teams

• Marketing & recruitment: Launch Fall campaigns in March; peak outreach April–July. Launch Spring messaging mid-November.
• Document collection: Begin candidate document checklist as soon as application is submitted.
• Conditional offers & payments: Target issuing conditional offers within 2–4 weeks of a complete file to allow time for visa processing.

Important intake notes

• Fall is the most competitive and highest-volume intake; plan agent capacity and interview resources accordingly.
• Spring intake has fewer seats—prioritize graduate and high-fit candidates.
• For competitive health programs (Medicine, Dentistry), advise applicants to apply as early as possible within the intake window.

Admission requirements — program-level minimums and language expectations

Academic minimums (typical)

• Most undergraduate programs: High school diploma with a minimum of 60% GPA.
• Pharmacy, Engineering, and some science programs: Generally require 70–80% GPA.
• Medicine & Dentistry: Often require a minimum of 80% GPA, plus YÖS or SAT where applicable.

These are general guidance points—confirm the specific program page for exact thresholds.

Language proficiency

• English-taught programs: TOEFL or IELTS scores are typically required. Candidates without an external certificate may sit the university’s English proficiency exam during registration.
• Turkish-taught programs: TÖMER certification (B1 or above) is commonly required. Candidates without TÖMER can take the university’s Turkish exam where offered.
• Graduate programs: May have additional expectations for academic English or research language proficiency.

Graduate-specific requirements

• Recommendation letters (commonly two for Master’s), a statement of purpose, and an up-to-date CV are typically requested.
• Research-based programs may request sample publications or research proposals.
• Admissions interviews or entrance exams can be required for certain specializations.

Complete document checklist for international applicants

Provide this checklist to applicants and agents to avoid delays. It is also useful when designing document collection in your CRM.

Mandatory documents

• Valid passport copy (clear, color-scan; translated if not in English or Turkish)
• Translated and notarized high school diploma and transcript (for undergraduate applicants)
• Translated and notarized bachelor diploma and transcript (for graduate applicants)
• Recent passport-size photographs
• Completed application form (online or printed copy)
• Proof of application fee payment
• Language certificate (TOEFL/IELTS/TÖMER) OR candidate to sit university proficiency exam upon registration

Program-specific / conditional documents

• YÖS or SAT scores for certain programs (e.g., Medicine)
• Recommendation letters (2 for most Master’s programs)
• Statement of Purpose and CV (especially for Master’s and PhD)
• Additional entrance exam results when required

Best practice for document submission (for recruiters)

• Use secure file transfer or the university’s portal for uploads to maintain audit trails.
• Require translated and notarized copies up front for applications close to the deadline to avoid last-minute rejections.
• Maintain a checklist and automated reminders to applicants for missing documents.

Application submission methods and status tracking

How to apply

• Online: The university accepts applications through its official portal. Encourage applicants to use the portal for faster processing and real-time status updates.
• In-person: Submissions can be made at the university admissions office for applicants who prefer face-to-face support.

Monitoring and timelines

• After submission, applicants should monitor status through the university’s tracking portal.
• Conditional acceptance is commonly issued after document verification and payment of the tuition deposit; this is necessary for student visa applications.

Tips for admissions teams and agents

• Confirm receipt of all documents within 48–72 hours of application submission.
• Maintain an internal SLA (e.g., initial review in 7 business days) and communicate expected timelines to applicants.
• Use templated conditional offer letters that include timelines and visa instructions to speed up downstream processes.

Program-specific considerations — where to focus recruitment

Medicine and Health Sciences

Higher thresholds and additional exams make early application critical. When advising applicants for competitive health programs, compare requirements and intake cycles with other private institutions to shape realistic expectations.

• Istinye University — reference for medicine and health program benchmarks.
• Medipol University — another comparative institution for health and medical programs.

Engineering, Pharmacy and Sciences

Expect 70–80% GPA requirements for competitive programs. Provide applicants with preparatory guidance on transcript translation and subject prerequisites.

Humanities, Business, and Social Sciences

Standard academic requirements and language scores apply. Encourage applicants to present a strong personal statement and, where applicable, relevant work experience.

Operational checklist for university admissions teams and recruiters

Pre-application

• Publish clear intake dates on program pages.
• Prepare program-specific requirement sheets (GPA thresholds, exams).
• Train agents and counselors on document requirements and translation standards.

At application

• Verify identity documents and diploma equivalency up front.
• Log all documents in an admissions CRM and tag missing items for automated reminders.
• Conduct initial academic screening within 7 business days.

Post-application

• Issue conditional offers promptly upon meeting program criteria and receipt of deposit.
• Provide visa guidance and required letter templates for applicants.
• Track final registration and confirm enrollments with a standardized welcome pack.

Automation tips from Study in Turkiye

Study in Turkiye recommends standardizing intake forms, using clear document upload fields, and implementing automated reminders for missing documents and payment deadlines. Integrate application portals with CRM tools to enable real-time dashboards for recruitment managers and reduce processing times and errors.

Common pitfalls and how to avoid them

• Late applications: Educate agents and applicants to apply at least 6–8 weeks before the final registration deadline for visa processing time.
• Incorrect translations or certifications: Provide sample notarization requirements and local translation vendors.
• Missing language certificates: Offer the option to take the university language exam and provide a timeline for this during registration.
• Incomplete graduate files: Require recommendation letters and SOPs early in the process; proactively chase references.

Study in Turkiye — supporting international recruitment and admissions

Study in Turkiye is the trusted authority guiding international students and institutional partners in recruitment, admissions coordination, and compliance. We work closely with university admissions teams and agents to align messaging, intake timelines and program-specific requirements.

How Study in Turkiye adds value

• Recruitment network: Partnership network and agent onboarding programs that expand reach into priority source markets.
• Admissions support: Workflow templates, document collection guidance and candidate-tracking dashboards to reduce processing times and errors.
• Compliance and visa support: Assistance with conditional offer issuance and documentation required for student visa applications.
• Institutional outreach: Collaboration with admissions teams to align intake calendars and program requirements.

Partner success example

For a major Istanbul intake, Study in Turkiye helped streamline agent submissions via a single portal, reducing document processing times by 35% and improving yield from application to enrollment.

How admissions and HR teams should plan the next intake

Short checklist for Q4 planning (Fall intake)

• Launch campaigns: March–April; push lead-generation for May–July conversions.
• Capacity planning: Ensure interview slots and document review teams are scaled for June–September.
• Agent training: Host webinars on program-specific requirements and translations in April–May.
• Visa windows: Coordinate with partners to estimate visa processing lead times by applicant nationality.

Short checklist for Q1 planning (Spring intake)

• Prioritize graduate recruitment: November–January.
• Early screening: Confirm research supervisors or program leads for PhD/Master’s candidates early.
• Limited seats: Manage expectations and prioritize high-fit candidates.

Final checklist for applicants (what recruiters should double-check)

• Passport valid for at least 12 months.
• Notarized and translated diplomas and transcripts.
• Language certificate or planned test date / agreement to take university language exam.
• Recommendation letters (graduate applicants).
• Application fee payment receipt.
• Clear copy of photograph with specified dimensions.

Universities to reference and benchmark

When advising applicants, compare Istanbul Aydın University with other private Istanbul institutions that follow similar intake and admissions practices. Use the links below to align expectations and share best practices with applicants.

• Istanbul Aydın University — core reference for this guide.
• Istinye University — often referenced for medicine and health programs.
• Medipol University — comparative benchmarks for health and medical programs.
• Beykent University
• Yeditepe University

Take the Next Step with Study in Turkiye

Ready to convert more qualified applications into confirmed international students? Study in Turkiye partners with universities and agencies to train agents, streamline admissions workflows, and provide recruitment support across priority markets. Contact us to discuss partnership, agent onboarding, or to schedule a demonstration of our admissions support services.