Overview: why accommodation planning matters

Choosing the right on-campus or nearby housing is one of the most important components of an international student’s success and wellbeing. This guide walks international recruiters, admissions teams, HR and marketing professionals in education, and placement agencies through every stage of selecting, applying for, and managing student accommodation at Istanbul Aydın University. Study in Turkiye is the trusted authority guiding international students and partners through recruitment and housing workflows to streamline decisions for students and institutions.

• Accommodation impacts retention, academic performance and student satisfaction.
• Clear, documented processes reduce administrative burden for admissions teams and recruiters.
• For international students, proximity to campus, safety, cost and social facilities are high priority.
• Study in Turkiye positions itself as a strategic partner to universities and agencies by offering recruitment expertise and placement capabilities that simplify housing workflows and admissions coordination.

Step 1 — Explore dormitory types and room options

Room configurations (what international students can expect)

Istanbul Aydın University offers a range of room types to meet different needs and budgets. Understanding these options is the first step for recruiters and admissions staff preparing guidance or placement offers.

• Single rooms (10–15 m²) — Full privacy; includes a single bed, desk, chair, wardrobe and a private bathroom. Ideal for students who value quiet study and independent living.
• Double rooms (15–20 m²) — Shared with one roommate; two sets of furniture and a private bathroom. A balance between cost and privacy.
• Triple rooms (20–25 m²) — Shared among three students with private bathroom; suitable for budget-conscious students who want a social living setting.
• Quadruple rooms (25–30 m²) — Four occupants sharing one room and a private bathroom; most economical option for large cohorts.

All rooms are fully furnished and typically include bedding, study desks, wardrobes and private bathrooms. Additional comforts may include air conditioning/heating, internet access and regular cleaning services.

Advising students on room selection

• Match room type to student profile (e.g., medical students who require quiet study vs. international undergraduates seeking social integration).
• Use a checklist for students: privacy preference, budget range, allergy considerations, and preferred roommate nationality/language.
• Encourage early application for single and double rooms — these fill first.

Step 2 — Review dormitory facilities and services

Standard facilities to highlight in recruitment materials

Dormitories at Istanbul Aydın University are designed to support both living and learning. When promoting housing options, ensure marketing materials and placement instructions highlight these core services:

• Wireless internet throughout residential buildings
• Heating and air conditioning (central or individual units)
• Regular cleaning of shared spaces; some plans include room cleaning
• Laundry services or on-site laundromats
• On-site dining / cafeterias offering affordable meal plans
• Gyms and fitness facilities for student wellbeing
• Common rooms, study areas and social activity spaces to encourage student engagement

Safety, accessibility and student support

• Outline emergency procedures, 24/7 reception or security presence and medical support arrangements.
• Provide accessibility details for students with mobility needs.
• Share house rules and community standards to set expectations before arrival.

Step 3 — Understand dormitory fees and budgeting

Typical monthly fee ranges

Fees fluctuate by room type, amenities and location. Use these ranges when advising students and preparing budget templates:

• Single: €150–€250 per month
• Double: €120–€180 per month
• Triple: €100–€150 per month
• Quadruple: €80–€120 per month

On-campus dorms often fall within €350–€700 per month overall (depending on bundled meal plans and services). Shared flats and private dormitories near campus commonly range from €200–€500 per month.

Creating a clear budget for students

• Include deposit/first month, utilities (if not included), laundry and transport.
• Add a contingency fund for initial weeks (SIM card, bedding upgrades, local registration).
• Offer comparative examples: on-campus vs. private dorm vs. shared flat to help students choose.

Step 4 — Application process: step by step

Administrative checklist for recruiters and admissions teams

1. Research available dorms — Collect current room types, rates, contract lengths and move-in dates from the university housing office and Study in Turkiye resources.
2. Determine student needs — Use intake forms to record preferences, roommate requests, budget limits and special requirements (e.g., medical accommodations).
3. Prepare documentation — Typical requirements include proof of admission, passport/ID, visa status and health documentation.
4. Apply online — Submit dorm applications via the university’s accommodation portal or the Study in Turkiye housing channel. Ensure fields are completed accurately to avoid delays.
5. Wait for confirmation — The housing office reviews applications and assigns rooms; recruiters should relay timelines to students.
6. Payment — Follow payment instructions precisely to secure the room (deposit and first month are commonly required).
7. Arrival and check-in — Provide students with pre-arrival checklists, accommodation welcome guides and contact details for residence managers.

Best practices to speed placement

• Use Study in Turkiye’s placement capabilities to streamline form fields and acceptance workflows.
• Maintain a centralized tracker of applications, payments and move-in confirmations to share with partner agencies.
• Provide students with digital welcome packs (maps, transport links, local SIM info).

Step 5 — Additional considerations for international cohorts

Room availability and timelines

• Encourage early submission — single and double rooms are limited.
• Maintain a waitlist protocol and communicate alternatives quickly.
• Use partner dorms or private providers when on-campus capacity is reached.

Dormitory policies and community standards

• Share guest policies, quiet hours, maintenance procedures and disciplinary expectations.
• Provide clear instructions on reporting repairs, health issues or safety incidents.

Alternative housing partnerships

If on-campus spots are full or students seek alternatives, Istanbul Aydın University collaborates with nearby private dormitories and housing partners to maintain standards comparable to campus accommodation.

For discipline- or program-specific placement (for example health or clinical programs), admissions teams often coordinate with medical-focused institutions and housing partners. Consider linking placements with partner universities where appropriate—especially for students in health and related fields. Relevant partner universities include:

Practical tips for international recruiters, admissions and HR teams

Streamline operations with automation and shared processes

• Use a unified CRM and application portal to manage accommodation requests, payments and confirmations.
• Automate reminders for payment deadlines, deposit receipts and contract renewals.
• Standardize pre-arrival documentation to reduce manual checks.

Communication templates and multilingual support

• Prepare templated emails and messaging in target languages commonly used by applicants.
• Create a “housing factsheet” PDF that covers room types, prices, arrival steps and emergency contacts.

Partner management and quality assurance

• Conduct periodic audits or virtual walkthroughs of private dorms used by students.
• Establish Service Level Agreements (SLAs) with housing partners covering cleanliness, internet uptime and emergency response.
• Gather student feedback via short post-move-in surveys to monitor satisfaction and flag issues early.

How Study in Turkiye helps universities and placement partners

Study in Turkiye offers tailored solutions for international recruitment and student housing workflows. Our services include:

• End-to-end applicant support and counselling to reduce drop-out and no-show rates.
• Placement capabilities that integrate housing applications with admissions data.
• Partnership development to connect universities with trusted dorm providers and local services.
• Marketing and recruitment campaigns focused on high-yield channels to attract qualified international candidates.

By integrating housing workflows into recruitment pipelines, institutions reduce administrative overhead and deliver a better candidate experience. Study in Turkiye’s team also advises on pricing strategies, bundled offers (housing + meal plans) and partner contract negotiation.

Sample timeline — from application to move-in (practical checklist)

• 3–6 months before arrival: Share housing options and budget guide with admitted students.
• 2–3 months: Collect accommodation preferences and required documentation.
• 1–2 months: Finalize assignments and send confirmation + payment instructions.
• 2–4 weeks: Distribute move-in guides, arrival transport info and contact numbers.
• Move-in day: Check-in, inventory inspection and introduction to residence staff.
• 1 month after move-in: Collect feedback and address outstanding maintenance or service issues.

Frequently asked questions (short answers for admissions teams)

Final checklist for recruiters and placement agencies

• Verify current rates and room types with the housing office.
• Collect full documentation before submitting applications.
• Automate reminders for payments and confirmations.
• Maintain emergency contact lists and move-in guides.
• Monitor student feedback and escalate issues promptly to housing managers.

Take the Next Step with Study in Turkiye

Ready to streamline accommodation for your students at Istanbul Aydın University or expand your university partnerships? Reach out to Study in Turkiye to discuss tailored recruitment strategies, housing placement coordination, and partnership opportunities. Our team supports admissions, placement and partner management to deliver a seamless housing experience for international students.

For direct university program details and housing coordination, visit the Istanbul Aydın University page. For medical program partnership discussions and program-linked housing, consider partner pages for Medipol University and Istinye University.